Supreme Court of the United States Virgin Islands
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JUDICIARY OF THE U. S. VIRGIN ISLANDS


EXTERNAL POSTING

BAR ADMISSIONS CLERK

Location: St. Thomas/St. John District

Division: Bar Admissions Division

Number of Vacancies: 1

Promotion Potential?: Yes

Salary: $12.85 - $21.06 per hour

Requirements: An associate's degree in secretarial science, business or a related field, or graduation from an approved high school or vocational school and a minimum of three years of clerical or office support experience. A combination of education and experience may be considered at the discretion of the Court.

Required Documents: Cover letter, External Employment Application, Resume, and other relevant documents

Opened: Thursday, April 5, 2018

Closes: Position remains opened until filled with first consideration for applicants that have applied by Thursday, April 19, 2018 at 4:00 P.M. Atlantic Standard Time

Nature of Work

This is an entry level position responsible for complex case processing and coordination of activities in the Office of Bar Admissions. The Bar Admissions Clerk, under the supervision of the Director of Bar Admissions, is responsible for maintaining case dockets and case records, and recording all case events from opening to final disposition.

Essential Functions: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice

         Provides customer service including responding to telephone inquiries, dealing with the public at the main counter, assisting in the completion of various applications and forms, and responding to informational requests.

         Accepts and reviews filings for completeness and accuracy and maintains primary responsibility for case intake.

         Makes summary entries and performs data entry for all documents and proceedings on the docket including, but not limited to, applications, members' petitions, and annual attorney registration.

         Assists the Director of Bar Admissions in all aspects of case management, including documenting, maintaining, recording and processing of all case events from initial filing to resolution.

         Types and prepares a variety of forms, records, statements, correspondence, invoices, receipts, transmittals, notices, minutes, questionnaires, surveys, and regular and statistical reports from notes, rough draft, or legal documents; proofreads documents and makes revisions.

  • Assists in preparing for and administering the Virgin Islands Bar Examination and the Virgin Islands Law Component; compiling the examination material and applicant data, for transmittal to NCBE and testing vendor.

         Monitors case filings and applications to ensure timely disposition.

         Schedules meetings; compiles and prepares necessary agenda, materials, and facilities.

         Assists in preparing bar admission ceremonies, maintaining calendars and preparing hearing schedules for the Committee of Bar Examiners.

         Assists in the compilation of statistical information from court records.

         Provides administrative and clerical assistance as needed.

         Other duties as assigned.

Knowledge, Abilities and Skills

         High degree of camaraderie, initiative, and team spirit.

         Knowledge of court procedures, practices, and legal terminology, and the ability to learn same.

         Some knowledge of modern office practices and procedures.

         Ability to write clearly, concisely, and accurately summarize data, concepts, and reports.

         Ability to summarize and extract relevant information from court documents or proceedings.

         Ability to prioritize work and to manage several tasks at a time.

         Ability to understand and follow written and oral instructions.

         Ability to communicate effectively orally.

         Ability to perform mathematical computations and knowledge of basic mathematical concepts.

         Basic knowledge and ability to use computers and other modern office equipment.

         Knowledge of Microsoft Word, Excel and other basic software programs.

         Ability to type and input information into an automated system.

         Ability to learn the operation of an automated court information system.

         Ability to establish and maintain effective working relationships with co-workers, attorneys, representatives of other agencies, the general public, and occasionally angry and volatile individuals

Minimum Qualifications

An associate's degree in secretarial science, business or a related field, or graduation from an approved high school or vocational school and a minimum of three years of clerical or office support experience. A combination of education and experience may be considered at the discretion of the Court.

Working Conditions

This job operates in a professional office and testing environment. The noise level in the work environment is usually moderate. Handles emergency situations; is subject to many interruptions; may handle multiple calls and inquiries simultaneously; and may occasionally handle absentee replacement on short notice.

Physical Demands

While performing the duties of this job, the employee routinely uses standards office equipment such as laptop computers, smart devices, photocopiers, filing cabinets and other presentation materials. The employee is regularly required to stand; sit; use hands and fingers to perform repetitive motions, reach with hands and arms, talk and hear.  The employee frequently is required to walk.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close and distant vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Licensure and Certification

None

Judicial Branch Administrative Office

Human Resources Division

P.O. Box 70

St. Thomas, U.S. Virgin Islands 00804

Tel: (340) 774-6680

E-mail: colleen.clendinen@vicourts.org or abena.melchior-meade@vicourts.org

Submissions that do not include the requested documents will not be considered. The Court will only contact applicants selected for interviews. Any applicant who needs a reasonable accommodation shall advise the Court's ADA Coordinators.

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