JUDICIARY
OF THE U. S. VIRGIN ISLANDS
EXTERNAL POSTING
BAR
ADMISSIONS CLERK
Location: St. Thomas/St. John
District
Division: Bar Admissions Division
Number of Vacancies: 1
Requirements: An associate's degree in secretarial science,
business or a related field, or graduation from an approved high school or
vocational school and a minimum of three years of clerical or office support
experience. A combination of education
and experience may be considered at the discretion of the Court.
Required Documents: Cover letter, External Employment Application,
Resume, and other relevant documents
Opened: Thursday,
April 5, 2018
Nature of Work
This is an entry level position responsible
for complex case processing and coordination of activities in the Office of Bar
Admissions. The Bar Admissions Clerk,
under the supervision of the Director of Bar Admissions, is responsible for
maintaining case dockets and case records, and recording all case events from
opening to final disposition.
Essential Functions: This job
description is not designed to cover or contain a comprehensive listing of
activities, duties or responsibilities that are required of the employee for
this job. Duties, responsibilities and activities may change at any time with
or without notice
·
Provides customer service including responding to
telephone inquiries, dealing with the public at the main counter, assisting in
the completion of various applications and forms, and responding to
informational requests.
·
Accepts and reviews filings for completeness and
accuracy and maintains primary responsibility for case intake.
·
Makes summary entries and performs data entry for all
documents and proceedings on the docket including, but not limited to, applications,
members' petitions, and annual attorney registration.
·
Assists the Director of Bar Admissions in all aspects of
case management, including documenting, maintaining, recording and processing
of all case events from initial filing to resolution.
·
Types and prepares a variety of
forms, records, statements, correspondence, invoices, receipts, transmittals,
notices, minutes, questionnaires, surveys, and regular and statistical reports
from notes, rough draft, or legal documents; proofreads documents and makes
revisions.
- Assists
in preparing for and administering the Virgin Islands Bar Examination and
the Virgin Islands Law Component; compiling the examination material and
applicant data, for transmittal to NCBE and testing vendor.
·
Monitors case filings and applications to ensure timely
disposition.
·
Schedules meetings; compiles and prepares necessary
agenda, materials, and facilities.
·
Assists in preparing bar admission ceremonies,
maintaining calendars and preparing hearing schedules for the Committee of Bar
Examiners.
·
Assists in the compilation of statistical information
from court records.
·
Provides administrative and clerical assistance as
needed.
·
Other duties as assigned.
Knowledge, Abilities
and Skills
·
High degree of camaraderie, initiative, and team
spirit.
·
Knowledge of court procedures, practices, and legal
terminology, and the ability to learn same.
·
Some knowledge of modern office practices and
procedures.
·
Ability
to write clearly, concisely, and accurately summarize data, concepts, and reports.
·
Ability to summarize and extract relevant information
from court documents or proceedings.
·
Ability to prioritize work and to manage several tasks
at a time.
·
Ability to understand and follow written and oral
instructions.
·
Ability to communicate effectively orally.
·
Ability to perform mathematical computations and
knowledge of basic mathematical concepts.
·
Basic knowledge and ability to use computers and other
modern office equipment.
·
Knowledge of Microsoft Word, Excel and other basic
software programs.
·
Ability to type and input information into an automated
system.
·
Ability
to learn the operation of an automated court information system.
·
Ability
to establish and maintain effective working relationships with co-workers,
attorneys, representatives of other agencies, the general public, and
occasionally angry and volatile individuals
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Minimum
Qualifications
An associate's degree in secretarial
science, business or a related field, or graduation from an approved high
school or vocational school and a minimum of three years of clerical or
office support experience. A
combination of education and experience may be considered at the discretion
of the Court.
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Working Conditions
This job
operates in a professional office and testing environment. The noise level in the work environment is
usually moderate. Handles emergency situations; is subject to many
interruptions; may handle multiple calls and inquiries simultaneously; and
may occasionally handle absentee replacement on short notice.
Physical Demands
While performing
the duties of this job, the employee routinely uses standards office
equipment such as laptop computers, smart devices, photocopiers, filing
cabinets and other presentation materials.
The employee is regularly required to stand; sit; use hands and
fingers to perform repetitive motions, reach with hands and arms, talk and
hear. The employee frequently is required to walk. The employee
must occasionally lift and/or move up to 25 pounds. Specific vision
abilities required by this job include close and distant vision, color
vision, peripheral vision, depth perception, and ability to adjust focus.
Licensure and Certification
None
Judicial Branch Administrative
Office
Human Resources Division
P.O. Box 70
St. Thomas, U.S. Virgin Islands
00804
Tel: (340) 774-6680
E-mail: colleen.clendinen@vicourts.org or abena.melchior-meade@vicourts.org
Submissions that do not include the
requested documents will not be considered.
The Court will only contact applicants selected for interviews. Any applicant who needs a reasonable
accommodation shall advise the Court's ADA Coordinators.
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