JUDICIARY OF THE U. S. VIRGIN
COURT CLERK II
Location: Judicial Branch Operational
Division -St. Thomas/St. John District
Division: Jury Trial Division
Number of Vacancies: 1
from an approved high school or vocational school and six months to two years'
experience as a Court Clerk I or in the legal field. Preference is given for an Associate's degree
in business or related field or related
training and for court-specific or legal experience
Required Documents: Cover letter, Internal Employment Application,
resume and other relevant documents
March 29, 2019
Nature of Work
This is advanced court clerical work in a
division of the Superior Court. Work may
be performed in civil, small claims, family, jury trial division, traffic, or
Work may involve responsibility for a specific
area of court case processing or for performing a variety of advanced clerical
functions, which requires the application of independent judgment and the
interpretation of routine policies and procedures based on training and
knowledge gained through experience on the job.
Advice and assistance will normally be provided as needed by a higher
level court clerk or other supervisor but most functions will be performed with
a minimum of checking or other supervision.
Positions in this class are distinguished from Court Clerk I by the
degree of independence and responsibility exercised and the variety of work
tasks assigned. Work may include and/or
require the ability to perform lower level Court Clerk I duties. Work is reviewed by a supervisor through
observation of operations and on the basis of results achieved.
Essential Functions (Anyone
position may not include all of the duties listed, nor do the examples cover
all the duties which may be performed)
Performs the full scope of varied procedural
court clerical work involved in case processing manually or on the computer
system from recording initial case filings to case terminations and all case
action occurring between in the areas of traffic, criminal, civil, family,
small claims or jury trial division.
Receives petitions of court orders from
attorneys, issues fee slips, date stamps petitions; assigns case numbers,
prepares file folders and fee sheet; issues all summons required.
Assists the public in filing cases; assists the
public on the telephone or at a counter.
Reviews legal documents for completeness,
adequacy, accuracy and compliance with rules; determines processing required
and takes necessary action in accordance with court rules or refers difficult
matters to superiors.
Determines proper routing of complaints,
petitions, and other filings; notifies parties.
Types and issues summons, notices, subpoenas,
warrants, property bonds, and similar processes; computes applicable dates for
service and return of service, affixes court seal and authenticates documents.
Types notice of entry sheet or return of
service, certifies, seals copies, and distributes for service.
Types and routes writs of executions and
garnishments and sends to marshal; prepares lien documents.
May perform financial duties such as receiving
fees and issuing fee slips in limited circumstances.
Types or generates from the computer, notices,
subpoenas, summons, index and disposition cards, executions, levy forms,
petitions, affidavits, correspondence, court calendars, orders, etc.; reviews
for accuracy and completeness; secures required signatures.
Enters manually or on computer system, required
permanent record information such as case events, bail information, case
activity, dispositions, sentencing, orders for protection or harassment
Processes temporary restraining orders and
advisement of rights, fills out affidavit of financial status, swears
appropriate individuals; assigns attorney.
Locates and checks out files for attorneys,
court, and public; responds to questions/inquiries regarding court procedures.
Prepares files for court, checks for proper
service, checks calendars with files to verify proper labeling and the
existence of record of proceedings.
Performs courtroom clerical duties; prepares
case files and forms for court; presents file to judge; checks people in and
calls the calendar; swears witnesses and individuals to various court oaths;
takes record of proceedings.
Distributes/transmits court notices as
necessary; contacts attorneys and parties concerning rescheduling; makes
appropriate record entries; refers difficult rescheduling matters to
Notarizes documents if required by the position;
attests and seals orders signed by a judge and distributes as necessary; may
prepare monthly reports of case activity and pending cases; makes copies of
documents, certifies documents; pulls files for customer review; prepares
docket sheets and copies entire file for appeal to District Court.
for jury trials; makes copies of information for judge; issues process; pre-
marks exhibits and prepares exhibit sheet.
in jurors when they report for jury duty; participates in jury selection and
trials, suspension hearings, show case hearings, change of pleas, sentencing
and motion hearings.
the jury panel evaluation data form and jury panel sheet; excuses jurors for
challenges for cause and peremptory challenges; seats jurors in the jury box;
swears the jurors and marshals and all witnesses; records notes for the file on
all motions before the court; marks and categorizes exhibits offered into
evidence; completes a record of proceeds for each trial; verifies with the
attorneys all the evidence to be sent to the jurors for deliberation along with
the complaint and verdict form(s); inquires from the foreperson if a verdict
has been reached; retrieves all evidence from the jury deliberation room;
prepares and secures the evidence attached with a copy of the exhibit list;
completes notice of judgment/order of entry; certifies copies of the
judgment/order and sends to all involved parties; and enters case disposition
into a log book or computer.
Receives, opens and date stamps mail as
May fill in for judges' secretary or
receptionist as necessary.
Other duties as assigned or required.
Abilities and Skills
Knowledge of court procedures and policies, code
and legal factors pertaining to the court.
Knowledge of the organization, operations,
functions and scope of authority of the court or activity to which assigned.
Knowledge of the court automated information
Knowledge of legal terminology.
Knowledge of appropriate fee structures.
Knowledge of modern office practices and
Knowledge of basic mathematical concepts.
Ability to perform accurate mathematical
Ability to read and interpret legal documents of
varying type and complexity.
Ability to understand and follow oral and
Ability to make decisions in accordance with
laws, regulations, and departmental policies and procedures.
Ability to maintain a variety of complex records
and prepare reports from such records.
Ability to establish and maintain effective
working relationships with others.
Skill in the operation of a personal computer
and other standard equipment.
is performed primarily in an office setting, courtroom or at a public counter. Work involves contact with persons who may be
angry, abusive or threatening. Work may
involve evening or weekend work as periodically assigned.
is essentially sedentary with occasional walking, standing, bending, and
transferring items up to 25 pounds
such as papers and files. Positions may
require periods of extended sitting, standing or computer use.
from an approved high school or vocational school and six months to two years experience
as a Court Clerk I or in the legal field.
Preference is given for an Associate's degree in business or related
field or related training and for court-specific or legal experience.
To apply, submit a cover letter, Internal Employment Application, resume
and other relevant documents to:
Human Resources Division
P.O. Box 70
St. Thomas, U.S. Virgin
Tel: (340) 774-6680
Fax: (340) 774-2258
Submissions that do
not include the requested documents will not be considered. The Court will only contact applicants
selected for interviews.