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JUDICIARY OF THE U. S. VIRGIN ISLANDS



ADMINISTRATIVE OFFICER I

Internal/External Opportunity

Location: Judicial Branch Operational Division -St. Thomas/St. John District

Division: Office of Virgin Islands Marshal

Number of Vacancies: 1

Promotion Potential: Yes

Salary: $13.00 - $20.22 per hour

Requirements: Graduation from an approved high school or vocational school and some (at least six months) clerical experience. An equivalent combination of education and experience may be considered.

Required Documents: Cover letter, Internal Employment Application, resume and other relevant documents.

Opened: Tuesday, April 9, 2019

Closes: Wednesday, April 24, 2019 at 4:00 pm (Atlantic Standard Time) for first consideration; OPEN UNTIL FILLED

Nature of Work

This is routine office and clerical work involving receptionist and document processing duties. Work includes answering calls and providing information, processing and filing office and court documents, posting and checking information, and assisting in and performing related office support duties. This class differs from the Administrative Officer II class by the less diverse, complex, or specialized work, the lesser consequence of error, and the closer review of work. Work requires exercise of some judgment, and work is performed in accordance with instructions, court and office policies and procedures. Work is closely reviewed by observation and in progress for accuracy, completeness, timeliness and adherence to guidelines and requirements.

Essential Functions (Any one position may not include all of the duties listed, nor do the examples cover all the duties which may be performed)

         Performs receptionist duties; receives and provides information, in person, by telephone, by e-mail, or by regular mail, explains general policies and procedures; directs or refers visitors and callers; checks in visitors; takes messages; makes appointments; arranges transportation; prepares schedules; assists clients in completing forms; refers more complex or sensitive inquires to the supervisor or an appropriate official.

         Posts detailed records, makes arithmetic calculations, checks and maintains lists; types forms; proofreads typed materials.

         Indexes and files correspondence, reports, records, and other materials according to predetermined classifications; searches for, verifies, and gathers information; maintains a filing system; enters a variety of data; prepares, processes, maintains, and distributes various records, reports, and files; maintains statistics and logs of information.

         Obtains client data and information; processes client referrals and follows up; types status reports on client progress.

         Prepares requests for pre-sentence report information; makes and distributes copies of confidential pre-sentence reports, if such duties are assigned to the position.

         Reviews case files for accuracy of information; locates and distributes case files.

         Gathers basic intake information on clients.

         Prepares lists of phone bills for employee reimbursement.

         Sorts documents; files according to predetermined classifications; searches for files and documents.

         Stamps documents; addresses envelopes; collates and sorts documents; copies documents; prepares materials for distribution; prepares and keeps routine records; sends faxes; sorts and distributes mail.

         Orders, maintains stock of, and issues office supplies for the office of assignment.

         Types and prepares a variety of forms, records, statements, correspondence, invoices, requisitions, transmittals, notices, minutes, questionnaires, surveys, and regular and statistical reports from notes, rough draft, or legal documents; proofreads documents and makes revisions.

         May operate a base station radio.

         Other duties as assigned or required.

Knowledge, Abilities and Skills

         Knowledge of business English, arithmetic, and modern office practices, procedures, methods, and equipment, including calculator, personal computer, typewriter, and other office equipment.

         Knowledge of rules of court and court and office policies and procedures of the area assigned.

         Some knowledge of basic bookkeeping practices and procedures.

         Ability to make arithmetic computations and tabulations accurately.

         Ability to maintain clerical records and to prepare reports from such records.

         Ability to understand and follow oral and written instructions.

         Ability to communicate clearly and concisely, both orally and in writing, with a diverse group of people.

         Ability to establish and maintain effective working relationships with co-workers, representatives of other agencies, and the general public, and occasionally angry and volatile individuals.

         and other standard equipment.

Working Environment

Work is performed primarily in an office setting with moderate noise.

Physical/Sensory Requirements

Work is essentially sedentary with occasional walking, standing, bending and transferring items under 25 pounds such as papers and files. Some positions may require periods of extended sitting, standing, or computer use.

Qualifications (Any combination of training and work experience which indicates possession of the knowledge, abilities and skills listed above. An example of an acceptable qualification for this position is:)

Graduation from an approved high school or vocational school and some (at least six months) clerical experience. An equivalent combination of education and experience may be considered.

Licensure and Certification:

None

To apply, submit a cover letter, Internal Employment Application, resume and other relevant documents to:

Judicial Branch Administrative Office

Human Resources Division

P.O. Box 70

St. Thomas, U.S. Virgin Islands 00804

Tel: (340) 774-6680

Fax: (340) 774-2258

E-mail: human.resources@vicourts.org

Submissions that do not include the requested documents will not be considered. The Court will only contact applicants selected for interviews.

To send us your resume via e-mail, simply fill in your contact information, "Browse..." to a resume document on your PC, then click "Submit Resume".  Your resume will be uploaded and emailed to us.
Recommended format is Microsoft Word.
Name: 
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Resume (file attachment): 
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