JUDICIARY OF THE U. S. VIRGIN
ADMINISTRATIVE OFFICER I
Location: Judicial Branch Operational
Division -St. Thomas/St. John District
Division: Office of Virgin Islands
Number of Vacancies: 1
Requirements: Graduation from
an approved high school or vocational school and some (at least six months)
clerical experience. An equivalent combination
of education and experience may be considered.
Required Documents: Cover letter, Internal Employment Application,
resume and other relevant documents.
April 9, 2019
Nature of Work
is routine office and clerical work involving receptionist and document
processing duties. Work includes answering calls and providing information,
processing and filing office and court documents, posting and checking
information, and assisting in and performing related office support
duties. This class differs from the
Administrative Officer II class by the less diverse, complex, or specialized
work, the lesser consequence of error, and the closer review of work. Work requires exercise of some judgment, and
work is performed in accordance with instructions, court and office policies
and procedures. Work is closely reviewed
by observation and in progress for accuracy, completeness, timeliness and
adherence to guidelines and requirements.
Essential Functions (Any one position may not include all of the
duties listed, nor do the examples cover all the duties which may be performed)
receptionist duties; receives and provides information, in person, by
telephone, by e-mail, or by regular mail, explains general policies and
procedures; directs or refers visitors and callers; checks in visitors; takes
messages; makes appointments; arranges transportation; prepares schedules;
assists clients in completing forms; refers more complex or sensitive inquires
to the supervisor or an appropriate official.
detailed records, makes arithmetic calculations, checks and maintains lists;
types forms; proofreads typed materials.
and files correspondence, reports, records, and other materials according to
predetermined classifications; searches for, verifies, and gathers information;
maintains a filing system; enters a variety of data; prepares, processes,
maintains, and distributes various records, reports, and files; maintains
statistics and logs of information.
client data and information; processes client referrals and follows up; types
status reports on client progress.
requests for pre-sentence report information; makes and distributes copies of
confidential pre-sentence reports, if such duties are assigned to the position.
case files for accuracy of information; locates and distributes case files.
basic intake information on clients.
lists of phone bills for employee reimbursement.
documents; files according to predetermined classifications; searches for files
documents; addresses envelopes; collates and sorts documents; copies documents;
prepares materials for distribution; prepares and keeps routine records; sends
faxes; sorts and distributes mail.
maintains stock of, and issues office supplies for the office of assignment.
and prepares a variety of forms, records, statements, correspondence, invoices,
requisitions, transmittals, notices, minutes, questionnaires, surveys, and regular and statistical reports
from notes, rough draft, or legal documents; proofreads documents and makes
operate a base station radio.
duties as assigned or required.
Knowledge, Abilities and Skills
to make arithmetic computations and tabulations accurately.
to maintain clerical records and to prepare reports from such records.
to understand and follow oral and written instructions.
to communicate clearly and concisely, both orally and in writing, with a
diverse group of people.
other standard equipment.
Work is performed primarily in
an office setting with moderate noise.
Work is essentially sedentary with
occasional walking, standing, bending and transferring items under 25 pounds
such as papers and files. Some
positions may require periods of extended sitting, standing, or computer use.
Graduation from an approved high
school or vocational school and some (at least six months) clerical
experience. An equivalent combination of
education and experience may be considered.
Licensure and Certification:
To apply, submit a cover letter, Internal Employment Application, resume
and other relevant documents to:
Human Resources Division
P.O. Box 70
St. Thomas, U.S. Virgin
Tel: (340) 774-6680
Fax: (340) 774-2258
Submissions that do not include the requested documents will not
be considered. The Court will only
contact applicants selected for interviews.