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JUDICIARY OF THE U. S. VIRGIN ISLANDS

ACCOUNTING CLERK II

INTERNAL & EXTERNAL POSTING

Location:

Judicial Branch Administrative Office -St. Thomas/St. John District

Division:

Budget and Accounting Services

Number of Vacancies:

2

Promotion Potential:

Yes

Salary:

$15.08 - $24.70 per hour

Requirements:

Graduation from an approved high school or vocational school supplemented by an Associate's degree in accounting, business, finance or related field and two to five years' experience in bookkeeping or accounting at the Accounting Clerk I level or equivalent position

Required Documents:

Cover letter, Internal Employment Application, resume and other relevant documents

Opened:

Thursday, August 15, 2019

Closes:

Thursday, August 29, 2019 at 4:00 pm (Atlantic Standard Time) for first consideration; Open Until Filled

Nature of Work

This is advanced clerical accounting and related work involving the maintenance of court bookkeeping and financial records and providing financial information.

Work includes processing invoices, requisitions, fund disbursements and other financial transactions, reconciling and balancing accounts, assisting in preparing reports of financial data, and performing related bookkeeping duties. This class differs from the Accounting Clerk I class by the more complex, or specialized work, the higher consequence of error, and the general review of work. Work requires the exercise of some judgment on bookkeeping and related problems in accordance with instructions, bookkeeping procedures, rules of court, Territorial code, court policies and procedures. Work is reviewed by an Accounting Services Supervisor or assigned designee by observation and in progress for accuracy, completeness, timeliness and adherence to guidelines and requirements and is subject to audit.

Essential Functions (Any one position may not include all of the duties listed, nor do the examples cover all the duties which may be performed)

      Prepares bi-weekly time and attendance for payroll; prepares payroll summary and compensatory and overtime worksheet for each pay cycle; transmits by batch time and attendance information to Department of Finance; checks availability of leave accruals.

      Maintains contact with Department of Finance, Payroll Division concerning discrepancies with payroll checks, direct deposits, and leave issues.

      Matches checks ran with invoices; disburses vendor checks after receipt of authorized signature.

      Verifies, codes, posts, documents, and prepares payment of invoices and expenses; checks documents for accuracy, completeness, and compliance with contracts, policies, and procedures; enters data; refers unusual situations or questionable allocation or funding to supervisor; sets up vendor files and accounts; contacts vendors or employees to exchange information; reconciles accounts; monitors and prepares vouchers and requisitions; maintains records.

      Totals invoices and performs data entry of information into automated accounting system.

      Prepares government transportation requests, cash advances, statements of remittance, and petty cash vouchers.

      Assembles information; reconciles and balances accounts monthly; examines financial records; verifies deposits; prepares accurate and timely reports of financial data and transactions; and prepares workers' compensation report.

      Reviews vouchers for compensation of appointed counsel fees and expenses, and processes documentation for payment.

      Prints disbursement checks and related reports.

      Updates ledgers with month-end activity to include changes in expenditures, revenues, and encumbrances for the period.

      Other duties as assigned or required.

Knowledge, Abilities and Skills

           Considerable knowledge of collection and bookkeeping principles, procedures and practices.

            Considerable knowledge of modern office practices, procedures and equipment.

            Ability to learn appropriate parts of the Territorial code, accounting manual, and policies and procedures of the areas assigned.

           Ability to explain and apply laws, rules, policies and procedures.

            Ability to learn computerized accounting and related programs.

           Ability to make arithmetic computations and tabulations rapidly and accurately.

           Ability to participate in bookkeeping and related accounting work of considerable volume.

            Ability to recognize and reconcile discrepancies in financial records.

            Ability to prepare and maintain accurate and complete financial records and assist in preparing various financial reports.

            Ability to understand and follow oral and written instructions.

            Ability to communicate ideas clearly and concisely, both orally and in writing, with a diverse group of people.

            Ability to establish and maintain effective working relationships with co-workers, representatives of other agencies, and the general public.

           Ability to operate a calculator, personal computer, and other office equipment.

MINIMUM QUALIFICATIONS: (Any combination of training and work experience which indicates possession of the knowledge, abilities and skills listed above. An example of an acceptable qualification for this position is:)

Graduation from an approved high school or vocational school supplemented by an Associate's degree in accounting, business, finance, or related field and two to five years' experience in bookkeeping or accounting at the Accounting Clerk I level or equivalent position. Special consideration will be given to experienced candidates with relevant training.

LICENSES AND CERTIFICATES: None

PHYSICAL/SENSORY REQUIREMENTS:

Work is essentially sedentary with occasional walking, standing, bending, and transferring items up to 25 pounds such as papers and files. Positions may require periods of extended computer use.

WORK ENVIROMENT: Work is performed primarily in an office setting.

To apply, candidates must submit a cover letter, resume, and Employment Application to:

Judicial Branch Administrative Office

Human Resources Division

Attention: Colleen Clendinen, Employee Relations Coordinator

P.O. Box 70

St. Thomas, U.S. Virgin Islands 00804

Tel: (340) 774-6680 = Fax: (340) 774-2258 = TTY: (340) 693-4118

E-mail: human.resources@vicourts.org

Submissions that do not include the requested documents will not be considered. The Court will only contact applicants selected for interviews. Any applicant who needs a reasonable accommodation shall advise the Court's ADA Coordinators.

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