OF THE U. S. VIRGIN ISLANDS
ACCOUNTING CLERK II
INTERNAL & EXTERNAL POSTING
Judicial Branch Administrative Office -St. Thomas/St. John
Budget and Accounting Services
Number of Vacancies:
$15.08 - $24.70 per hour
Graduation from an approved high school or
vocational school supplemented by an Associate's degree in accounting,
business, finance or related field and two to five years' experience in
bookkeeping or accounting at the Accounting Clerk I level or equivalent
letter, Internal Employment Application, resume and other relevant
August 15, 2019
Thursday, August 29,
2019 at 4:00 pm (Atlantic Standard Time) for first consideration; Open Until Filled
Nature of Work
This is advanced clerical accounting and related work
involving the maintenance of court bookkeeping and financial records and
providing financial information.
Work includes processing invoices, requisitions, fund disbursements and
other financial transactions, reconciling and balancing accounts, assisting in
preparing reports of financial data, and performing related bookkeeping
duties. This class differs from the
Accounting Clerk I class by the more complex, or specialized work, the higher
consequence of error, and the general review of work. Work requires the exercise of some judgment
on bookkeeping and related problems in accordance with instructions,
bookkeeping procedures, rules of court, Territorial code, court policies and
procedures. Work is reviewed by an
Accounting Services Supervisor or assigned designee by observation and in
progress for accuracy, completeness, timeliness and adherence to guidelines and
requirements and is subject to audit.
Essential Functions (Any one position may not include all of the duties listed, nor do the
examples cover all the duties which may be performed)
bi-weekly time and attendance for payroll; prepares payroll summary and
compensatory and overtime worksheet for each pay cycle; transmits by batch time
and attendance information to Department of Finance; checks availability of
contact with Department of Finance, Payroll Division concerning discrepancies
with payroll checks, direct deposits, and leave issues.
checks ran with invoices; disburses vendor checks after receipt of authorized
codes, posts, documents, and prepares payment of invoices and expenses; checks
documents for accuracy, completeness, and compliance with contracts, policies,
and procedures; enters data; refers unusual situations or questionable
allocation or funding to supervisor; sets up vendor files and accounts;
contacts vendors or employees to exchange information; reconciles accounts;
monitors and prepares vouchers and requisitions; maintains records.
invoices and performs data entry of information into automated accounting
government transportation requests, cash advances, statements of remittance,
and petty cash vouchers.
information; reconciles and balances accounts monthly; examines financial
records; verifies deposits; prepares accurate and timely reports of financial
data and transactions; and prepares workers' compensation report.
vouchers for compensation of appointed counsel fees and expenses, and processes
documentation for payment.
disbursement checks and related reports.
ledgers with month-end activity to include changes in expenditures, revenues,
and encumbrances for the period.
duties as assigned or required.
Knowledge, Abilities and Skills
Considerable knowledge of collection and
bookkeeping principles, procedures and practices.
Considerable knowledge of modern office
practices, procedures and equipment.
Ability to learn appropriate parts of the
Territorial code, accounting manual, and policies and procedures of the areas
Ability to explain and apply laws, rules,
policies and procedures.
Ability to learn computerized accounting and
Ability to make arithmetic computations and
tabulations rapidly and accurately.
Ability to participate in bookkeeping and
related accounting work of considerable volume.
Ability to recognize and reconcile discrepancies
in financial records.
Ability to prepare and maintain accurate and
complete financial records and assist in preparing various financial reports.
Ability to understand and follow oral and
Ability to communicate ideas clearly and
concisely, both orally and in writing, with a diverse group of people.
Ability to establish and maintain effective
working relationships with co-workers, representatives of other agencies, and
the general public.
Ability to operate a calculator, personal
computer, and other office equipment.
MINIMUM QUALIFICATIONS: (Any combination of training and work experience which
indicates possession of the knowledge, abilities and skills listed above. An example of an acceptable qualification for
this position is:)
from an approved high school or vocational school supplemented by an
Associate's degree in accounting, business, finance, or related field and two
to five years' experience in bookkeeping or accounting at the Accounting Clerk
I level or equivalent position. Special
consideration will be given to experienced candidates with relevant training.
LICENSES AND CERTIFICATES: None
Work is essentially sedentary with occasional walking,
standing, bending, and transferring items up to 25 pounds such as papers and
files. Positions may require periods of extended
WORK ENVIROMENT: Work
is performed primarily in an office setting.
To apply, candidates must submit a cover letter, resume, and
Employment Application to:
Judicial Branch Administrative Office
Human Resources Division
Attention: Colleen Clendinen,
Employee Relations Coordinator
P.O. Box 70
St. Thomas, U.S. Virgin Islands 00804
Tel: (340) 774-6680 =
Fax: (340) 774-2258 = TTY: (340) 693-4118
Submissions that do not
include the requested documents will not be considered. The Court will only contact applicants
selected for interviews. Any applicant
who needs a reasonable accommodation shall advise the Court's ADA Coordinators.