JUDICIARY OF THE U. S. VIRGIN ISLANDS

Court Clerk I

(External Opportunity)

Location:                                St. Croix District        

Division:                                 Clerk's Office

Number of Vacancies:          1

Promotion Potential?:           Yes

Salary:                                    $12.33 - $20.22 per hour

Requirements:                       A high school diploma and some (6 to 12 months) general clerical experience; court specific or legal experience preferred

Required Documents:           Cover letter, Resume, Employment Application, copy of High School Diploma and other relevant documents.

Opened:                                  Monday, February 12, 2018

Closes:                                    OPEN UNTIL FILLED, with first consideration for candidates who apply as of Monday, February 26, 2018 at 4:00 pm (Atlantic Standard Time)

Nature of Work

This is routine entry-level court clerical work in a division of the Superior Court.

Work includes performing general clerical, and a limited variety of court clerical tasks which follow well established and standardized manual office and/or data entry methods and procedures.  Work is performed under the close supervision of a higher-level court clerk and is reviewed for accuracy.

Essential Functions  (Any one position may not include all of the duties listed, nor do the examples cover all the duties which may be performed.)

·         Receives court papers, complaints, documents, and traffic citations; stamps received filings and documents; determines general case category and makes case docket entries; assigns case numbers and enters case intake information on computer, index cards or log book; prepares case file folders and labels; prepares fee and cost slips and carries to cashier; prepares summons, subpoena and executions; prepares calendars for arraignments, advice of rights and trials.

·         Files case files and related documents and checks same for completeness and appropriate information.

·         Types warrants, subpoenas, return of service, lien and case bail bonds, case entries, complaint forms and orders; types case closure cards for disposed cases.

·         Takes or causes required action to be taken to obtain signatures on documents; tracks missing documents; pulls calendared cases and enters case information into case file.

·         Records and logs case identification data, receipt of documents and disposition information on court records either manually or by computer data entry; makes entries in case logs; assembles documents in chronological order for case records; files cards, documents, and records; prepares notices to defendants of next scheduled court date; prepares and forwards notice of entry of judgment and orders; faxes orders.

·         Answers incoming phone calls; routes callers to appropriate personnel; takes messages.

·         Performs limited and routine counter work; assists public in filling out various applications and forms; and responds to routine informational requests; refers complex or sensitive inquiries to the supervisor or appropriate official.

·         Types or generates from the computer, labels, case cards, notices, summons, trial calendars and distributes same; sends out notices to various parties and attorneys.

·         Fills in for receptionist as necessary.

·         Other duties as assigned or required.

Knowledge, Abilities and Skills

·         Some knowledge of court procedures and policies, legal documents, codes and legal factors pertaining to the court.

·         Some knowledge of the organization, operations, functions and scope of authority of the court or activity to which assigned.

·         Some knowledge of modern office practices and procedures.

·         Some knowledge of basic mathematical concepts.

·         Ability to understand and follow oral and written instructions.

·         Ability to learn the operation of the automated court information system.

·         Ability to effectively communicate orally and in writing.

·         Ability to establish and maintain effective working relationships with others.

·         Ability to perform accurate mathematical calculations.

·         Skill in the operation of a typewriter, personal computer and other standard office equipment.

Working Conditions

            Work is performed primarily in an office setting and at a public counter.

Physical Demands

            Work is essentially sedentary with occasional walking, standing, bending, and transferring items under 25 pounds such as papers and files.  Some positions may require periods of extended sitting, standing or computer use.

Qualifications (Any combination of training and work experience which indicates possession of the knowledge, abilities and skills listed above.  An example of an acceptable qualification for this position is:)

Graduation from an approved high school or vocational school and some (6 to 12 months) general clerical experience; court specific or legal experience preferred.

Licensure and Certification

            None.

To apply, submit a cover letter, resume, Application for Employment, high school diploma and other relevant documents to:   

                                  Ms. Nissa Bailey, Employee Relations Coordinator

Judicial Branch Administrative Office

Human Resources Division

P.O. Box 929

St. Croix, U.S. Virgin Islands 00821

Tel: (340) 778-9750w  Fax: (340) 713-6605 w  TTY: (340) 693-4118

E-mail:  nissa.bailey@vicourts.org

Submissions that do not include the requested documents will not be considered.  The Court will only contact applicants selected for interviews.  Any applicant who needs a reasonable accommodation shall advise the Court's ADA Coordinators.